2026-04-09-approved-budget-work-session-minutes.pdf
Minutes April 9, 2026 · 2 page(s)
Minutes of the April 9, 2026 Centreville Town Council budget work session describing council action on donation requests (agreed to fully fund the Arts Council $2,500 request, discussed an $8,500 request from the Queen Anne’s County Historical Society, and deferred the Veterans’ memorial request), review of departmental budget lines and vendor/contract services, capital requests totaling $78,120 (24-foot V-nose trailer $17,000; roof repairs Well 6 $8,060 and Well 5 $13,060; compact tractor $40,000), and reported fund balances showing a General Fund surplus of $52,416 and an Enterprise Fund surplus of $6,685. Staff will provide updated budget drafts ahead of the final proposed budget to be presented at the first May Council meeting; council noted no pay raises, clarified council salary increases reflect potential retirement participation, and identified future impacts from a utility rate study and the trash contract.
donationsArts CouncilQueen Anne’s County Historical SocietyVeterans’ memorialMain Street grantwell repairscapital requestsfund balance
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Town Council of Centreville Budget Work Session April 09, 2026 5:30 p.m. M I N U T E S The April 9, 2026, Town Council budget work session was called to order at 5:30 p.m. by President Ashley H. Kaiser at the Vincit Building located at 110 Vincit Street. The following members and staff were present: Ashley H. Kaiser, President; Jeffrey D. Kiel, Vice President; Frederick E. Beu, Fred M. McNeil, and Sandra L. Huffer, Members; Carolyn Brinkley, Town Manager; Karen Luffman, Finance Officer; Gary Phillips, Operations Manager; Clifford “Kip” Matthews, Director of Public Works; Krystel Ebaugh, Human Resource Manager; Jacki Payne, Administrative Assistant; Peter Flint, Zoning Administrator; Ashley Russ, Finance Specialist; and Gaye Adams, Town Clerk. Citizens Forum No citizens provided comments. Discussion Council continued discussion of donation requests. ▪ The Queen Anne’s County Historical Society requested $8,500 for improvements (painting and/or building-related work). Council discussed potential eligibility for façade grant funding and other funding opportunities, noting the importance of preserving historic buildings for cultural and economic development. ▪ Council discussed at length funding for the Arts Council and reached consensus to fully fund the $2,500 request. ▪ Council agreed to revisit the Veterans’ memorial/statue request later and continue gathering updates. ▪ Council discussed maintaining flexibility within the donations line for additional requests received throughout the year and emphasized improving the application timeline for future budget cycles. Department Budgets o A10-Legislative Budget ▪ Ms. Luffman provided clarification that the increases reflected in the Council salary line are shown due to potential participation in retirement benefits and not salary increases. ▪ Council confirmed that no pay raises were being granted. o A92- Administration ▪ Mr. Beu expressed concern that slip rentals showed a decrease in revenue. Ms. Brinkley clarified that all slips are being leased except for those whose terms have expired and are now open. The decrease occurs if payment for rental agreements is received after the prior fiscal year has ended. o C11- Street Department ▪ Ms. Luffman stated that the addition of two full-time employees increased the salary line. o C21- Water ▪ Ms. Luffman noted an increase in contract services due to operational costs, laboratory testing, contractor services, and anticipated new contracts. o H40-Main Street ▪ The increase reflects higher grant funding levels, from $25,000 to $33,000. o Vendor and Contract Services Review ▪ Brightly Software: Asset management system used to track Town assets. ▪ Graphic design services: Used for the Main Street circular. Pa g e 1 | 2 ▪ Planning services (EPRPC): No longer utilized since hiring Mr. Flint as the Zoning Administrator. ▪ Flagger Force: Provides traffic control during road work. ▪ Harris Jones Malone: Lobbying services noted success in securing significant state funding. ▪ QAC Drug Task Force: Required contribution under a mutual aid agreement. ▪ Southern Corrosion: Maintenance and inspection of water towers. ▪ Public Safety Software: Internal affairs software for the Police Department. ▪ Whitehill Consulting: Mr. Whitehill provides assistance with RFPs, planning and zoning, and possesses extensive institutional knowledge. o Capital/Project-Specific Items FY27 ▪ 24-foot V-nose enclosed trailer - $17,000 ▪ Roof repairs -Well 6 - $8,060 ▪ Roof repairs - Well 5 - $13,060 ▪ Compact tractor - $40,000 • Total capital requests - $78,120 o Fund Balance Summary ▪ General Fund: Surplus of $52,416 ▪ Enterprise Fund: Surplus of $6,685 ▪ Both funds remain in a positive financial position following the proposed adjustments. o Future Considerations ▪ The upcoming utility rate study and trash contract may impact the final budget. ▪ Ms. Luffman will provide updated budget drafts reflecting any changes prior to adoption. ▪ The final proposed budget is scheduled for presentation at the first May Council meeting. o Final Comments ▪ Council expressed appreciation for staff’s work in preparing detailed budget materials and supporting documentation. ▪ Council members noted the value of thorough discussion and improved transparency in the budgeting process. Citizens Forum No citizens provided comments. Motion to Adjourn Mr. Kiel made a motion to adjourn the April 9, 2026, Town Council budget work session. The meeting adjourned at 6:12 p.m. Respectfully submitted, Gaye Adams Town Clerk Pa g e 2 | 2