centreville elections board meeting minutes
Minutes August 20, 2020 · 2 page(s)
These are the minutes of the Centreville Board of Supervisors of Elections meeting on August 20, 2020, where the Board approved the August 11 minutes and reviewed plans for the upcoming election. The Board decided not to change voting methods, planned COVID-19 safety measures (ordering face masks, hand sanitizer, Clorox wipes, and pens and purchasing plexiglass partitions; marking distancing), scheduled absentee ballot sessions for Saturday, September 19 (1–4 pm) and Sunday, September 27 (12–3 pm) with Town Hall tables offered for absentee applications and voting, approved a candidate ad for the September 4 Record Observer, set a room setup time at the Vincit Building on Friday, October 2 at 1:00 pm, and adjourned at 6:22 p.m.
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Board of Supervisors of Elections August 20, 2020 5:15 p.m. MINUTES The August 20, 2020 Board of Supervisors of Elections meeting was called to order at 5:19 p.m. by Jim Watson, Chair, at the Centreville Town Hall, 101 Lawyers Row. The following members and staff were present: Jim Watson, Chair; John Beskid, Vice Chair; Nancy Weibell, Member; Steve Walls, Town Manager; Sharon VanEmburgh, via phone; and Carolyn Brinkley, Town Clerk. Review of Minutes Mr. Watson made a motion to approve the August 11, 2020 meeting minutes, as presented. Mr. Beskid seconded the motion, which passed unanimously. Discussion a. Additional Voting Options o The Board discussed additional voting options such as: drive through voting, in-person voting, absentee ballots, etc. It was suggested to not change the way voting takes place and make it too different that will cause confusion among the voters. b. Social Distancing Guidelines o Ensure distancing requirements are marked and election day should be done in a way that gives everyone a safe feeling. o Ms. Brinkley will also speak to the County Board of Elections for any signs or information they have or are planning to have for the Town to use. o Ms. Brinkley will order face masks, hand sanitizer, Clorox wipes, and pens to use on Election Day. c. Candidate Ad o The candidate ad was reviewed with the Board and there were no changes suggested. Ms. Brinkley will place it in the September 4th edition of the Record Observer. d. Absentee Ballots o It was discussed to communicate, educate, and advertise the absentee ballot process and allow this to be a safe way for residents to vote. o The Board discussed offering an “early voting” option for residents by setting up tables at Town Hall to vote. Since the Town’s Charter does not talk about “early voting”, staff could offer a table and residents can complete the absentee ballot application form and then either vote at that time, or return them at a later time. o Saturday, September 19th from 1 to 4 and Sunday, September 27th from 12 to 3 were agreed on as days to offer absentee ballots. e. Election Day Set-Up o The Board discussed plexiglass partitions to purchase for each station in the room as well as ensuring the voting booths are spread 6-feet apart. o Ms. Brinkley will order the partitions and have them set up. o Ms. Brinkley will be at the Vincit Building at 1:00 on Friday, October 2nd to set up the room if anyone is interested in helping. Citizen Comments • No citizens were present for comment. 2020-08-20-Election Board minutes Page 1 of 2 Adjourn There being no further business, 2020-08-20-Election Board minutes Page 2 of 2 Mr. Watson made a motion to adjourn the meeting. Mr. Beskid seconded the motion, which passed unanimously. The meeting adjourned at 6:22 p.m. Respectfully submitted, Carolyn M. Brinkley Town Clerk