resolution 06-2023 - rules of council
Other April 6, 2023 · 3 page(s)
Resolution 06-2023, adopted April 6, 2023, approves the Town Council of Centreville’s Rules of Order to govern meeting organization and procedures. The rules assign agenda development responsibility and deadlines, set public comment and roundtable limits, allow single-member removal from the consent agenda, establish how correspondence and appearances are handled, outline department head attendance, require sponsors and roll-call votes for legislation, and provide for amendments or temporary suspension of the rules.
Rules of OrderTown Council of Centrevilleagenda deadlinespublic commentconsent agendacorrespondencelegislation sponsorshipdepartment heads
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TOWN COUNCIL OF CENTREVILLE RESOLUTION 06-2023 A RESOLUTION OF THE TOWN COUNCIL OF CENTREVILLE TO ESTABLISH RULES OF ORDER THAT GOVERN THE ORGANIZATION AND PROCEDURES OF THE TOWN COUNCIL OF CENTREVILLE MEETINGS BE IT RESOLVED BY THE TOWN COUNCIL OF CENTREVILLE: Section 1. That the Town Council of Centreville approves the Rules of Order attached hereto as “Exhibit A.” Section 2. The date of passage of this Resolution is April 6, 2023. ATTEST: THE TOWN COUNCIL OF CENTREVILLE Carolyn M. Brinkley, Town Clerk Steven K. Kline, President Ashley H. Kaiser, Esq., Vice President Eric B. Johnson, Jr., Member Daniel B. Worth, Member Jim A. Beauchamp, Member EXHIBIT A The Town Council of Centreville – Rules of Procedure Council Agenda Development and circulation of the final Town Council meeting agenda is the responsibility of the Town Clerk and the Town Manager. Council members are encouraged to take an active role in the development of agenda items. As such, Council requests for agenda items must be submitted no later than noon on the Thursday prior to a council meeting. Any proposed agenda items that miss this deadline can be brought up during Council Roundtable or wait until the following meeting. For staff-initiated agenda items, the Town Manager should coordinate with the Council President. A final agenda will be shared with the Council on Friday prior to a Council meeting and posted on the Town’s website on the Monday prior to a Council meeting. When appropriate, the consent agenda should be used to vote on items that require Council approval without much discussion. A single Council Member reserves the right to remove any item from the consent agenda. Public Comment Public comment shall be included near the beginning and the end of every meeting and are limited to three minutes per speaker. Time may be extended at the discretion of the presiding officer. Council Members shall limit their comments to asking the speaker for information or providing them with information. A Council Roundtable shall be included at the end of every regular meeting. All members should be addressed as Council Member during meetings by all in attendance. Correspondence Correspondence to be read at council meetings should be included in the meeting packet when available in time. Any communication sent to the Town Manager, Town Clerk, or other Department Heads that is addressed to the Council should be read into the record as correspondence unless otherwise shared in the public comment period of a meeting. Written comments submitted by the public in lieu of appearing before the Council should be circulated to Town Council and should be so considered part of the record. The reading of written public comments by the Town Clerk is not required. However, the names of those providing comments should be read. Written comments for public hearings may be grouped together based on being for or against the subject of the hearing. Appearances Staff members, representatives of government agencies and non-profit organizations should coordinate with the Town Manager. Representatives of citizen groups can coordinate with the Town Manager or any Council member. EXHIBIT A Department Heads Department Heads should generally be encouraged to attend Town Council meetings and can be called upon, when necessary, by the Town Manager to provide specific required updates. However, in all other cases, updates from Town staff shall be provided by the Town Manager, Town Clerk, and Town Attorney. Legislation All legislation (resolution or charter amendment) requires a Council sponsor prior to its appearance on the Town Council agenda. Any member(s) who agree to serve as sponsors, should be able to review legislation before it is added to the Town Council agenda. Legislation of a clarifying or perfecting nature should be sponsored by the Council President by title and not by name. All legislation should utilize a roll call vote that ensures the intention of each member of Council is clearly recorded. Amendments to these rules can occur at any regular meeting by Resolution or suspended for a limited time by a supermajority of members.