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2024-06.06 tc-minutes.pdf

Minutes June 6, 2024 · 6 page(s)

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Town Council of Centreville
June 6, 2024
7:00 p.m.
M I N U T ES
The June 6, 2024, Town Council meeting was called to order at 7:00 p.m. by President Ashley H. Kaiser at
the Liberty Building located at 107 North Liberty Street, 2nd floor meeting room. The following members and
staff were present: Ashley H. Kaiser, President; Eric B. Johnson, Jr., Vice President; Jim A. Beauchamp,
Daniel B. Worth, and Jeffrey D. Kiel, Members; Carolyn M. Brinkley, Town Manager; Karen Luffman,
Finance Officer; Krystel Ebaugh, Human Resources Manager; Carol D’Agostino, Main Street Manager;
Sharon VanEmburgh, Town Attorney; and Gaye Adams, Town Clerk.
• Following the Pledge of Allegiance, Mr. Johnson made a motion to approve the May 16,
Town Council meeting minutes with corrections. Mr. Worth seconded the motion, which
passed unanimously.
Citizens Comments
No citizens offered comments.
Appearances
a. Carol D’Agostino- Main Street Manager- Drink Maryland
• Ms. D’Agostino reported that Centreville may no longer be the only Drink Maryland event in
Maryland. The Town of Glen Burnie has expressed an interest in doing the same event. These
events are providing business opportunities for the town.
• Last year were the highest raised funds in regards to corporate sponsorships which have been
matched again this year.
• Ms. D’Agostino stated the following:
o All vendor spaces have been sold out
o New sponsor this year is Wye River Kennels
o Event is popular with realtors
o There is a new T-Shirt Sponsor this year
o Shore United is the Lawyers Row music sponsor
Old Business
a. Ordinance 04-2024- FY25 Budget Ordinance- Consideration – Council President
• Ordinance 04-2024 was introduced for the purpose of adopting a budget for the Town of
Centreville Fiscal Year 2025.
• Mr. Beachamp moved to approve the budget as presented. Mr. Johnson seconded the motion,
which passed unanimously.

Council Member Yes No Abstain Absent
Council Member Beauchamp X
Vice President Johnson X
President Kaiser X
Council Member Worth X
Council Member Kiel X
b. Resolution 10-2024 – Parking Spaces – Sponsored by Council President Kaiser
• Resolution 10-2024 was introduced for the purpose of removing four (4) parking spaces from the
East side of Liberty Street in front of 100 Courthouse Square.
• A temporary solution was tested by closing off the first space as well as notices. The test was
successful.
• Mr. Johnson recommended keeping it the way it is. Ms. Kaiser asked for a consensus to do so.
The council agreed.
New Business
a. ARPA- Remaining Funds-Council President
• Ms. Luffman presented the memo created through discussions with Town Staff, Public Works
and the Town Manager Carolyn Brinkley to the use of the remaining ARPA funds.
• The Town must have these funds obligated by December 2024 and spent by 2026
• Mr. Beauchamp asked if the Neptune System had a recurring annual cost. Ms. Luffman stated
yes. The annual cost is $5000.00 and would be included in the operating budget. The $13,500
cost is a one-time charge.
• Spatial Systems Associates’ included cost is estimated at the highest level and a contractor will
create the GIS system. This is a one-time charge. Once complete the Town can make additions
and to have our own data.
• Mr. Beauchamp asked a question on the supporting documents for indexing and linking scanned
documents. It states SSA will develop one GIS polygon feature for each scanned PDF document.
What if a particular sight needs two polygons? Ms. Luffman will get back to Mr. Beauchamp
with that answer.
• Continue the contract with the Program Manager we currently have. The current contract expires
in February, and this would allow the contract to continue until December of 2026.
• E-Procurement-RFP/Bid Archive- the $4500 is a recurring charge and would be included in the
operating budget.
• Mr. Beachamp asked how many procurements the town does in a year. Ms. Brinkley stated it

varies, but on average 4-5.
• To close out the remaining ARPA finds, it was recommended to complete an MOU to Public
Works for the remaining unspent funds totaling $2,014,928. Ms. Luffman reported how it was
explained during a training is, the Town draft an MOU to the public works department, and it
would cover the required obligation.
• Ms. Kaiser clarified the funds are primarily spent on public works but, projects still must come
to the Council for cost approval if over $100,000.
• Mr. Kiel asked what projects have been considered for those funds. Ms. Luffman stated streets,
however, federal earmark funds have been received for streets and federal money cannot be
matched with federal money. She stated that staff have not really focused on exactly where to
spend these funds yet, but some discussions have been equipment, buildings, or the upcoming
sewer plant, but it will all be spent in Public Works.
• Mr. Beauchamp asked if the MOU could be created for $2.1 million so if Spatial Systems came
in under $251,000 then the MOU takes that in to prevent money being lost.
• Ms. Kaiser would like the obligation to be an exact number.
• Ms. Luffman stated most of the considered projects are treatment plant related.
• Ms. Kaiser would like to have the MOU be the entire amount of $ 2,584,660 with the knowledge
of the four contracted items presented.
• Mr. Beauchamp asked if it mattered some are enterprise and some aren’t. Ms. Luffman stated
these expenses are all enterprise.
• Ms. Brinkly asked the Town Attorney, Ms. VanEmburgh, if she had worked on creating an
MOU for ARPA funds before. Ms. VanEmburgh stated yes that she could pull an agreement
together.
• Mr. Johnson made a motion to approve the remaining ARPA funds of $2,584,660 to include the
four contracted items and the remaining funds of $2,014, 928 as an MOU to Public Works. Ms.
Kaiser amended the motion to create the MOU with Public Works in the amount of $2,584,660
with the understanding that funds will be spent on the first four items presented. Mr. Worth
seconded the motion which passed unanimously.
b. Removal of Court House Elm Tree- Request for Street Closure-Council President
• Ms. Brinkley presented the following memo:
• Mr. Kiel made the motion to close Lawyers Row for two consecutive Saturday’s. Mr. Beachamp
asked to amend the motion and remove the word consecutive in case of a weather event. Mr.
Worth seconded the motion which passed unanimously.
c. Summer Meeting Schedule
• Ms. Brinkley presented the following memo:

• After some discussion, the Town Council decided on the following dates:
o June 20, 2024
o July 18, 2024
o August 1, 2024 and the August 15, 2004 meeting is TBD
d. Resolution 14-2024- Annexation of the Lands of Robert H. Karen, Manager, Providence at
Centreville-Sponsored by Council President Kaiser
• Resolution 14-2024 was introduced for the purpose of annexing certain lands of Providence at
Centreville, LLC into the Town of Centreville consisting of 279.586 acres of land, more or less,
and to provide for the terms and conditions of the annexation.
• Mr. Joe Stevens, representative of Providence of Centreville LLC, introduced a new resolution
and requested a withdrawal of Resolution 07-2024. The primary change is removal of the R1
zone and replaced with TND zoning to reflect the State’s smart growth initiative.
• Mr. Worth made a motion to withdraw Ordinance 02-2024 and Resolution 07-2024. Mr.
Johnson seconded which motion passed unanimously.
• Ms. VanEmburgh explained the next steps are to introduce all the new resolutions and
ordinances for Providence at Centreville and refer them to the Planning Commission for
recommendation.
• The Council requested the public hearing be scheduled for September 5, 2024, for annexation
and zoning due to the significant advertising requirements.
• Mr. Johnson made a motion to refer Resolution 14-2024, Ordinance 05-2024 and Ordinance 06-
2024 to the Planning Commission for recommendations. Mr. Worth seconded the motion, which
passed unanimously.
• Mr. Beauchamp would like Mr. Stevens to discuss with Mr. Karen the abatement expiration date.
Mr. Beauchamp would like the abatement to be sooner rather than later. Mr. Stevens will discuss
that with Mr. Karen.
• Mr. Beauchamp would like the annexation to contain right of way in the Annexation plan.
• Mr. Kiel pointed out an oversight on Exhibit C- the Goodwill Fire Company will also provide
ambulance services as well as fire services to that community.
e. Resolution 15-2024 – On Call Policy – Council President
• Ms. Kaiser asked if this policy was compliant with the new FLSA (Fair Labor Standards Act)
rules and overtime. Ms. Ebaugh, the Human Resources Director stated that it was. Ms. Kaiser
clarified that, due to information she had learned, she is concerned it is not compliant with the
FLSA rules. Ms. Ebaugh said she will send it to the employment law attorney.
• Mr. Worth asked if on-call was voluntary.
• Ms. Ebaugh clarified that it would be rotated weekly among the staff in that department
Reports of Boards and Commissions
a. Maryland Municipal League
• MML conference is June 23-26.
• Digital Library Log ins are all set for the council
b. Council of Governments
• Mr. Kiel stated he is the Vice President, and the next meeting will be held in September.
c. Economic Development
• Mr. Johnson stated that a meeting will be held on July 1, 2024, at 5:30 p.m. to meet and talk
about the potential tiny homes project in Centreville.

• Ms. Kaiser felt his update is better in a roundtable discussion. Mr. Johnson respectively
disagreed. Ms. Kaiser was concerned it was related to his private employment and that is a
conflict.
• Mr. Beauchamp stated since CREDE does not have anything formal with the Town that Mr.
Johnson’s updates are best suited for the Council Roundtable. Mr. Johnson conceded.
• Mr. Johnson requested that the Economic Development Committee be on the next agenda.
d. Park Advisory Board
• Suggestions for a movie for movie night was requested by the PAB. The PAB will be keeping
the Fishing Derby and Movie Night on same night. Ms. Adams will bring movie suggestions to
the June 20th meeting.
e. Planning Commission
• Mr. Worth reported the following:
o Reviewed annual report that will be submitted to the Md. Department of Planning.
o Discussed TND Annexation amendment, noticed a 5-foot discrepancy which is not
consistent with the side guidelines and would like to see that change.
o Discussed Turpin Farm and other TND locations. The TND revisions for zoning ordinance
will take time to amend.
Reports Department Heads
a. Town Manager
• Ms. Brinkley reported the following:
o The final preliminary engineering report for the wastewater treatment plant was submitted to
MDE on 6/6/2024. Ms. Brinkley will forward copies to the Council and a link will be posted
on the website.
o On June 5, 2024 Gary Phillips, Kip Matthews, and Connolly Ganon toured the
Shepardstown wastewater treatment plant in West Virginia. On June 18 there will be a tour
of the Queenstown wastewater treatment plant since it also uses membrane technology.
o June 23-26 MML Conference.
o A “no parking” space was painted in front of Shore Lumber without the Town’s permission.
Shore Lumber has since submitted a request to the Town Council requesting this spot be
permitted as a no parking spot because this is a swing out spot for tractors and trailers
leaving the parking lot. The Council agreed to make this a no parking spot, however, Shore
Lumber will need to remove the painting on the street and the Town will paint the curb
yellow.
o The Drink MD event is June 15, 2024.
Town Clerk
• First Volunteer spotlight will go out in the next email blast.
Citizen Comments
• No citizens offered comments.
Council Roundtable
• Ms. Kaiser requested to add more town events to the website and agenda.
• Mr. Beauchamp wanted to thank Ms. D’Agostino and other Town staff for helping to facilitate the
Chesapeake car tour.
• Mr. Worth stated GTI will meet with Symphony Village on June 12, 2024. Mr. Worth will attend the

meeting.
• Mr. Worth stated he could not find our pending resolutions on the website. Ms. Brinkley stated that
they are at the end until approved.
• Mr. Beauchamp asked if pending resolutions could be moved to the top?
• Ms. Brinkley and Ms. Adams will investigate the issue with Civic Plus.
• Mr. Johnson commented on and thanked Ms. D’Agostino for her report on the available real estate
from Main Street to the County, noting the Business Park was not included, Mr. Johnson sent an
email to have that updated.
• Mr. Johnson would like to sponsor a briefing with the Corsica River Conservancy and Shore
Riverkeepers to discuss the grant programs they are willing to pursue for the new wastewater
treatment plant.
• Next CREDE meeting is scheduled for June 12, 2024, at 5:30pm in the Liberty Building.
• Mr. Johnson stated that several builders are interested in tiny homes for Veterans or a Senior Village.
It would be developer owned and are just conceptual ideas at this point. Mr. Worth recommended
perhaps contacting the nonprofit working on Kent Island and having them discuss their ideas with
the planning commission.
• Ms. Kaiser noted First Friday is the following day on June 7, 2024, and every Sunday is the Farmers’
Market from 9am – 1pm
Motion to Adjourn
Mr. Beauchamp made a motion to adjourn the June 6, 2024, Town Council meeting. Mr. Johnson seconded
the motion. The meeting was adjourned at 8:06pm
Respectfully submitted,
R. Gaye Adams
Town Clerk
Council Action Items:
• Approved the May 16, 2024 meeting minutes.
• Approved Ordinance 04-2024- FY25 Budget Ordinance
• Resolution 14-2024 was discussed and, by consensus, approved leaving the first space
as a no-parking space and continuing monitoring SUV/truck parking.
• Made a motion to withdraw Ordinance 02-2024 and Resolution 07-2024
• Resolution 14-2024, Ordinance 05-2024 and Ordinance 06-2024 were referred to the
Planning Commission for recommendations