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Minutes December 17, 2020 · 12 page(s)

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Town Council of Centreville
December 17, 2020
7:00 p.m.
M I N U T E S
The December 17, 2020 Town Council meeting was called to order at 7:00 p.m. by President Timothy E. McCluskey
at the Liberty Building located at 107 N. Liberty Street, 2nd floor meeting room. The following members and staff
were present: Timothy E. McCluskey, President; Steven K. Kline, Vice President; Robert J. Hardy, Jr., Jeffrey D.
Kiel, and Shelby C. Anania, Members; Steve Walls, Town Manager; Chief Joe Saboury, Centreville Police
Department; Clifford Matthews, Director of Public Works; Karen Luffman, Finance Officer; Krystel Ebaugh, Human
Resources Manager; and Carolyn Brinkley, Town Clerk.
 Following the Pledge of Allegiance and a moment of silence, Mr. Kline made a motion to approve the
November 19, 2020 meeting minutes, as presented. Mr. Hardy seconded the motion, which passed
unanimously.
Closed Session Statement
(i) The Town Council met in closed session on Thursday, December 17, 2020 at 6:30 p.m. at the Liberty Building,
107 N. Liberty Street, 2nd floor meeting room to discuss personnel in accordance with the Maryland Open Meetings
Act. (ii) All five members of the Town Council voted to close the session. (iii) The authority to close the session is
found in Section 3-305 of the General Provisions Article.
(iv) The Town Council discussed the following topics:
 Personnel – interviewed candidates for board/commission positions
Actions: No actions were taken.
The following members and staff were present: Timothy E. McCluskey, President; Steven K. Kline, Vice President;
Robert R. Hardy, Jr., Jeffrey D. Kiel; and Shelby C. Anania, Members; Steve Walls, Town Manager; and candidates
for board/commission positions.
The meeting adjourned at 6:45 p.m.
Citizens Comments
 No citizen comments provided.
Appearances
a. Centreville Police Department – Ceremonial Swearing In
 Christopher Tyler Clagett was sworn in as an Officer of the Centreville Police Department.
b. Board and Commission Appointments
 Mr. Kline made a motion to appoint Tim Zuella as a member of the Centreville Planning Commission to
complete an existing term which expires, April 2021. Ms. Anania seconded the motion, which passed
unanimously.
 Mr. Kline made a motion to appoint Steve Layden as a member of the Centreville Board of Zoning
Appeals to complete an existing term which expires, April 2022. Mr. Hardy seconded the motion, which
passed unanimously.
c. Centreville Planning Commission Presentation
 Kara Voight, Darren Brown, and Pat Fox made the following presentation:
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 Mr. McCluskey stated that the Planning Commission is the only Board the Town has with decision
making abilities.
 Mr. McCluskey also stated that a new member was appointed this evening to the Planning Commission
and there are still two (2) alternate positions open.
d. FY2020 Audit
 Chris Lehman from SB & Company presented the Town of Centreville’s FY2020 audit to the Town
Council and public.
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 Ms. Luffman will send a fixed asset report to the Town Council for review.
 Mr. Lehman stated that the UFR would be submitted by the end of December.
 Ms. Luffman reported that the Financial Statements have been prepared and are posted on the Town’s
website.
 Mr. Lehman stated that he researched back 10 years and this is the first year the UFR and Financial
Statements have been completed this early and not required an extension.
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Public Hearing: Resolution 12-2020 – Charter Amendment – Board of Supervisors of Elections
 The public hearing began at 8:02 p.m. for Resolution 12-2020 for the purpose of amending the Town Charter
to increase the number of members of the Board of Supervisors of Elections; and term and matters generally
related thereto.
 Mr. McCluskey stated that this amendment would allow for two additional members to be added to the
Board of Supervisors of Elections. He stated that since there was an increase in Council members and there
are currently only three (3) Board of Supervisors members, he felt it would be beneficial to increase the
number.
 Ms. Brinkley verified that the notice of hearing was publicized in a newspaper circulated in Queen Anne’s
County.
 Mr. McCluskey asked for comments from anyone in favor of Resolution 12-2020. No one spoke in favor of
Resolution 12-2020 and no comments were received prior to the meeting.
 Mr. McCluskey asked for comments from anyone opposed to Resolution 12-2020. No one spoke in
opposition of Resolution 12-2020 and no comments were received prior to the meeting.
 Mr. Kline made a motion to adjourn the public hearing. Mr. Kiel seconded the motion, which passed
unanimously. The public hearing for Resolution 12-2020 adjourned at 8:04 p.m.
Public Hearing: Ordinance 04-2020 – Lot Line Adjustment – Administrative Review
 The public hearing began at 8:04 p.m. for Ordinance 04-2020 to amend Section 138-5 of the Town Code for
the purpose of establishing regulations for lot line adjustments and administrative lot line adjustments.
 Mr. VanEmburgh stated this amendment went to the Planning Commission the previous evening and there
were some minor changes made: changed the person who signs the plat to Town Manager or designee. This
would allow for the Town Manager or designated staff person to review simple lot line adjustments rather
than being reviewed by the Planning Commission.
 Ms. Brinkley verified that the notice of hearing was publicized in a newspaper circulated in Queen Anne’s
County.
 Mr. McCluskey asked for comments from anyone in favor of Ordinance 04-2020. No one spoke in favor of
Ordinance 04-2020 and no comments were received prior to the meeting.
 Mr. McCluskey asked for comments from anyone opposed to Ordinance 04-2020. No one spoke in
opposition of Ordinance-2020 and no comments were received prior to the meeting.
 Mr. Kline made a motion to adjourn the public hearing. Mr. Hardy seconded the motion, which passed
unanimously. The public hearing for Ordinance 04-2020 adjourned at 8:08 p.m.
Old Business
a. Resolution 12-2020 – Charter Amendment: Section 402 – Board of Supervisors of Elections – Second
Reading
 Mr. McCluskey read Resolution 12-2020 for the purpose of amending the Town Charter to increase the
number of members of the Board of Supervisors of Elections; and term and matters generally related
thereto.
 Mr. Kline made a motion to approve Resolution 12-2020, as presented. Ms. Anania seconded the
motion, which passed unanimously.
b. Ordinance 04-2020 – Lot Line Adjustment – Administrative Decision – Second Reading
 Mr. McCluskey read Ordinance 04-2020 for the purpose of establishing regulations for lot line
adjustments and administrative lot line adjustments.
 Mr. Kiel made a motion to approve Ordinance 04-2020, as amended by the Planning Commission. Mr.
Hardy seconded the motion, which passed unanimously.
c. Volunteer Appreciation Dinner
 By consensus, the Town Council decided to place this topic on the February 4th Town Council meeting
agenda for further discussion.
d. Employee Appreciation Breakfast
 By consensus, the Town Council decided to place this topic on the February 4th Town Council meeting
agenda for further discussion.
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New Business
a. Revisit Budget Items
 Ms. Luffman presented a 6-month budget update to the Town Council and stated that when the Council
passed the budget in June, they passed a static budget that included only contractually obligated increases
and requested several items to be revisited in December.
 Ms. Luffman stated that she reviewed all of the revisit items with each Department Head to determine
what was most important to them at this point. She stated the revisit items that are highlighted in the
Council’s packets are the items staff are requesting to be funded:
 A10-6610-0000 – Donations/Appropriations - $3,000
 A10-7530-0000 – Legal Fees - $1,500
 A70-7440-0000 – Contract Services - $7,550
 A92-7010-CRER – Salary Adjustments - $3,485
 A92-7530-0000 – Legal Fees - $3,500
 B10-7010-0000 – Salaries - $19,700
 C11-7010-CRER – Salary Adjustments - $2,532
 D10-6430-0000 – Park Advisory Board - $1,500
 D10-7440-0000 – Contract Services - $2,500
 D10-7440-WHAR – Contract Services - $4,850
 H40-6210-BUSI – Downtown Appreciation Day – Special Events - $2,500
 H60-6210-0000 – Operating Supplies - $200
 H90-7440-0000 – Contract Services - $200
 C21-6210-0000 – Operating Supplies - $1,000
 C21-6220-0000 – Small Tools and Equipment - $1,000
 C24-6510-0000 – Chemicals and Lab Supplies - $7,500
 C24-7440-0000 – Contract Services - $21,925
 Mr. Kline made a motion to approve the items presented by Ms. Luffman. Mr. Kiel seconded the
motion, which passed unanimously.
 After some discussion and by consensus, the Town Council asked to revisit the capital budget at the
January 7th Town Council meeting.
b. Resolution 11-2020 – Permit / Development Review Fees
 Mr. McCluskey read Resolution 11-2020 for the purpose of establishing certain fees, charges, and
expenses to be paid to the Town of Centreville pursuant to the authority set forth in the Town of
Centreville Charter, Town of Centreville Zoning Code, Section 170-63, and all matters relating to said
rates, fees, and charges.
 Mr. McCluskey stated that Resolution 11-2020 and fees were sent to the Town Council in November to
review in preparation for this meeting.
 Ms. Luffman stated that staff is proposing the changes to permit and development review fees for the
Council’s consideration. She stated staff have been working on these fees for a few years.
 After some discussion, Mr. Kiel made a motion to approve Resolution 11-2020 for the purpose of
establishing certain fees, charges, and expenses to be paid to the Town of Centreville pursuant to the
authority set forth in the Town of Centreville Charter, Town of Centreville Zoning Code, Section 170-63,
and all matters relating to said rates, fees, and charges. Ms. Anania seconded the motion. The motion
passed with Mr. McCluskey, Mr. Kline, Mr. Kiel, and Ms. Anania voting yes and Mr. Hardy abstaining.
c. Ordinance 11-2020 – Text Amendment: Museums in the R-2 Zoning District
 Mr. McCluskey read Ordinance 11-2020 for the purpose of amending the Town’s Zoning Ordinance
codified as Chapter 170 of the Town Code to allow by right museums in the Residential R-2 District and
to define museums and enforce the Town’s Zoning Ordinance more effectively.
 Mr. McCluskey stated this text amendment is in response to the Maryland Women’s Museum that Mary
Margaret Revell Goodwin has moved to the Turpins Farm. He stated this is a first reading and asked that
a public hearing be held at the January 21st Town Council meeting and be reviewed by the Planning
Commission at their January 20th meeting.
d. Resolution 13-2020 – Charter Amendment: Town Council Member Vacancy
 Mr. McCluskey read Resolution 13-2020 for the purpose of amending the Town Charter to revise the
process for filling vacancies on the Council’ and matters generally related thereto.
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 There was discussion regarding the “may” and “shall” language that is proposed to be changed under
Section 414 Vacancies. Mr. Kline requested “may” be removed and keep “shall”.
 Mr. McCluskey requested a public hearing be held at the January 21st Town Council meeting.
e. Centreville Police Department Restructuring Request
 Chief Saboury presented some restructuring requests to the Town Council for consideration:
 Facility/Police Department Building – Chief Saboury requested the Town Council consider the
relocation of the Centreville Police Department to the Centreville Wharf Building and Finance
Department currently located at the Centreville Wharf, to relocate to the Police Department building.
o Mr. McCluskey asked if other buildings have been considered and what the pros and cons of
those building are?
o Mr. Saboury stated that there are no other town-owned buildings that require no rent and the
potential for growth.
o Mr. McCluskey stated there was $100,000 originally allocated to renovate the second floor
of the current Police Department building.
o Chief Saboury stated he can come in well under the $100,000 number to renovate the
Centreville Wharf.
o Mr. McCluskey requested Chief Saboury explore all other options.
o By consensus, the Town Council requested Chief Saboury come back to them with projected
figures for renovation of the Centreville Wharf and other options.
 Salary Comparison – Chief Saboury requested the Town Council consider a reorganization of the
Police Department salary scale so that they may compete with surrounding allied law enforcement
agencies in order to attract and retain police officers.
 After some discussion, Mr. Hardy made a motion to approve the requested salary adjustments for all
Centreville Police Department sworn officers effective January 4, 2021 and continue into FY22. Mr.
Kiel seconded the motion, which passed unanimously.
 Retirement – Chief Saboury requested the ability to complete an actuary study for LEOPS (Law
Enforcement Officers’ Pension System).
 Mr. Hardy made a motion to permit Chief Saboury to complete further research with potential for
paid actuary study for LEOPS, for sworn members of the CPD and not to exceed $10,000. Mr. Kline
seconded the motion, which passed unanimously.
 Administrative Assistant – Chief Saboury requested reorganization of the Police Department by
changing the existing position of part-time Parking Enforcement Officer to a full-time
Administrative Assistant.
 Mr. Hardy made a motion to approve the reorganization of the Police Department by removing the
existing part-time Parking Enforcement Officer and adding a full-time Administrative Assistant. Ms.
Anania seconded the motion. Mr. Kline requested to see where the Police Department’s budget
stands and where the money would be coming from for this request. The motion passed
unanimously.
 Bagged Meters – Chief Saboury requested the bagged meters be kept in place until January 4th,
2021.
 Ms. Anania made a motion to keep the bagged meters in place until January 4th. Mr. Hardy seconded
the motion, which passed unanimously.
 Mr. Kline asked Chief Saboury to look into a vendor for automated parking meters. Mr. McCluskey
stated this was originally part of a parking study that was a line item in the budget several years ago.
 Chief Saboury stated that he is working on deploying two (2) additional speed cameras. One speed
camera will require an application to the State Highway Administration and the other will be on a
Town-owned street.
f. Lumec Bollard Lights – Centreville Wharf Dock – Consideration
 Mr. Matthews presented the following memo:
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 Mr. Kline made a motion to approve the purchase of the Lumec bollard lights for the Centreville
Wharf boardwalk in the amount of $11,172 which is covered in the Waterway Improvement Fund
grant. Ms. Anania seconded the motion, which passed unanimously.
Reports of Boards and Commissions
a. Centreville Park Advisory Board
 Ms. Anania reported the Park Advisory Board did not meet in December but did judge the tree
decorating contest. She stated that everyone who participated did a great job and the trees were enjoyed
by all.
b. Centreville Economic Development Authority
 Mr. Kline stated that, once again, CEDA has failed to receive a quorum and asked the Town Council
what they would like to do moving forward. It was decided to discuss at a future Town Council meeting.
c. Planning Commission
 Mr. McCluskey stated that the Planning Commission did a great job presenting tonight during the Town
Council meeting. He reported that they met last night to review the concept plan for the YMCA.
d. Maryland Municipal League
 Mr. Hardy reported that he attended the virtual New Council Orientation with MML.
Reports of Department Heads
a. Town Manager
 Mr. Walls thanked Ms. Ebaugh for being Acting Town Manager while she was away and thanked the
rest of the staff for all they did while he was away.
b. Chief of Police Report
 Chief Saboury submitted his monthly report to the Town Council in their packets.
c. Director of Public Works
 Mr. Matthews reported the following:
 Fiber company continued installation in North Brook.
 Paving in North Brook was completed by David A. Bramble, Inc. and they did a great job.
 Mr. Kiel stated there is a street light out and asked how someone goes about getting that fixed. Mr.
Matthews stated that anyone can contact Delmarva Power on-line and report a light out. They will
need the pole number located on the pole when reporting.
d. Human Resources
 Ms. Ebaugh presented the following memo:
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 Mr. Kiel made a motion to approve a $1,200 bonus to Town staff, effective immediately, and a 1%
COLA or $500, whichever is greater. The 1% COLA or $500 will be effective on January 4th. Ms.
Anania seconded the motion, which passed unanimously.
e. Town Clerk
 Ms. Brinkley reported the following:
 Centreville Main Street/Town of Centreville was certified as a Keep America Beautiful affiliate.
The next step is to create a working group that will plan and manage the activities of the Centreville
Keep America Beautiful group.
 Centreville’s Community eGift Card program launched on Saturday, December 5th and to date, 25
Centreville businesses have enrolled as participating merchants and a total of $585.00 has been sold.
 Centreville Main Street continues to wait on funding for the Governor’s Maryland Strong Economic
Recovery Initiative (MD-SERI). There were $13 million submitted for support and only $5 million
available.
Citizens Forum
 Elaine Studley, S. Liberty Street, provided comments.
Council Roundtable
 Ms. Anania stated that she spoke with Owen Bailey with the Eastern Shore Land Conservancy (ESLC)
regarding a Project Open Streets campaign.
 Mr. Kiel reported that he has received communications from citizens regarding slips at the Centreville
Wharf. He asked how someone were to go about obtaining a slip. Mr. McCluskey stated that there is a
waiting list and the slips are three-year leases. Mr. Kiel also discussed parking permits. It was reported that
parking permits were issued during the road construction but there has been no intention to continue. Mr.
McCluskey stated that additional parking is available at the District Court parking garage, first and second
floors.
 Mr. Hardy stated that a lot of employees from our local businesses fill up the Town parking lot on Water
Street.
 Mr. Kline thanked the staff for all that they do.
 Mr. McCluskey reported the following:
 Thanked the Town Council for making changes to help move the town forward.
 Requested at the promissory note with Queenstown Bank be added to the January 7th agenda for
discussion.
 Asked to discuss comp time payout at a future Town Council meeting and asked Ms. Ebaugh to
review the Queen Anne’s County’s policy to discuss.
 This is the 5th and final year for the trash contract and stated staff will be looking at bidding out again
prior to the end of the contract.
 Will be discussing the Pennsylvania Avenue property the Town owns and visioning what that parcel
can be in the future.
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Motion to Adjourn
There being no further business, Mr. Kline made a motion to adjourn the December 17, 2020 Town Council meeting.
Mr. Hardy seconded the motion, which passed unanimously. The meeting adjourned at 10:37 p.m.
Respectfully submitted,
Carolyn M. Brinkley
Town Clerk
Council Action Items:
1. Approved the November 19, 2020 meeting minutes, as presented.
2. Appointed Tim Zuella as a member of the Centreville Planning Commission to complete an existing term
which expires, April, 2021.
3. Appointed Steve Layden as a member of the Centreville Board of Zoning Appeals to complete an existing
term which expires, April, 2022.
4. Approved Resolution 12-2020 for the purpose of amending the Town Charter to increase the number of
members of the Board of Supervisors of Elections; and term and matters generally related thereto.
5. Approved Ordinance 04-2020 for the purpose of establishing regulations for lot line adjustments and
administrative lot line adjustments.
6. Approved an increase to the following line items:
 A10-6610-0000 – Donations/Appropriations - $3,000
 A10-7530-0000 – Legal Fees - $1,500
 A70-7440-0000 – Contract Services - $7,550
 A92-7010-CRER – Salary Adjustments - $3,485
 A92-7530-0000 – Legal Fees - $3,500
 B10-7010-0000 – Salaries - $19,700
 C11-7010-CRER – Salary Adjustments - $2,532
 D10-6430-0000 – Park Advisory Board - $1,500
 D10-7440-0000 – Contract Services - $2,500
 D10-7440-WHAR – Contract Services - $4,850
 H40-6210-BUSI – Downtown Appreciation Day – Special Events - $2,500
 H60-6210-0000 – Operating Supplies - $200
 H90-7440-0000 – Contract Services - $200
 C21-6210-0000 – Operating Supplies - $1,000
 C21-6220-0000 – Small Tools and Equipment - $1,000
 C24-6510-0000 – Chemicals and Lab Supplies - $7,500
 C24-7440-0000 – Contract Services - $21,925
7. Approved Resolution 11-2020 for the purpose of establishing certain fees, charges, and expenses to be paid
to the Town of Centreville pursuant to the authority set forth in the Town of Centreville Charter, Town of
Centreville Zoning Code, Section 170-63, and all matters relating to said rates, fees, and charges.
8. By consensus, the Town Council requested Chief Saboury come back to them with projected figures for
renovation of the Centreville Wharf and other options.
9. Approved the requested salary adjustments for all Centreville Police Department sworn officers effective
January 4, 2021 and continue into FY22.
10. Permitted Chief Saboury to complete further research with potential for paid actuary study for LEOPS, for
sworn members of the CPD, not to exceed $10,000.
11. Approved the reorganization of the Police Department by removing the existing part-time Parking
Enforcement Officer and adding a full-time Administrative Assistant.
12. Approved keeping the meters bagged until January 4th.
13. Approved the purchase of the Lumec bollard lights for the Centreville Wharf boardwalk in the amount of
$11,172 which is covered in the Waterway Improvement Fund grant.
14. Approved a $1,200 bonus to Town staff, effective immediately, and a 1% COLA or $500, whichever is
greater. The 1% COLA or $500, whichever is greater, will be effective on January 4th.
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