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Minutes November 18, 2021 · 5 page(s)

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Town Council of Centreville
November 18, 2021
7:00 p.m.
M I N U T E S
The November 18, 2021 Town Council meeting was called to order at 7:00 p.m. by President Steven K. Kline at the
Liberty Building located at 107 N. Liberty Street, 2nd floor meeting room. The following members and staff were
present: Steven K. Kline, President; Shelby Anania, Eric Johnson and Ashley Kaiser, Members; Steve Walls, Town
Manager; Charles (Chip) Koogle, Interim Town Manager; Sharon VanEmburgh, Town Attorney; Clifford (Kip)
Matthews, Director of Public Works; Chief Joe Saboury, Centreville Police Department; Karen Luffman, Finance
Officer; and Carolyn Brinkley, Town Clerk.
 Following the Pledge of Allegiance and a moment of silence, Mr. Johnson made a motion to approve the
November 4, 2021 meeting minutes, as presented. Ms. Kaiser seconded the motion, which passed
unanimously.
Closed Session Statement
(i) The Town Council met in closed session on Thursday, November 4, 2021 at 7:40 p.m. at the Liberty Building,
107 N. Liberty Street, 2nd floor meeting room to discuss personnel in accordance with the Maryland Open Meetings
Act. (ii) Five members of the Town Council voted to close the session. (iii) The authority to close the session is
found in Section 3-305 of the General Provisions Article.
(iv) The Town Council discussed the following topics:
 Personnel – to discuss performance of employees and a personnel matter that affects one or more individuals.
Actions: No actions taken.
The following members and staff were present: Steven K. Kline, President; Jeffrey D. Kiel, Vice President; Shelby
C. Anania, Eric B. Johnson, Jr, and Ashley H. Kaiser, Members; Steve Walls, Town Manager; Charles (Chip)
Koogle, Interim Town Manager; and Sharon VanEmburgh, Town Attorney.
The meeting adjourned at 8:30 p.m.
(i) The Town Council met in closed session on Thursday, November 18, 2021 at 6:30 p.m. at the Liberty Building,
107 N. Liberty Street, 2nd floor meeting room to discuss land acquisition in accordance with the Maryland Open
Meetings Act. (ii) Four members of the Town Council voted to close the session. (iii) The authority to close the
session is found in Section 3-305 of the General Provisions Article.
(iv) The Town Council discussed the following topics:
 Land acquisition – discussed the potential acquisition of land
Actions: No action taken.
The following members and staff were present: Steven K. Kline, President; Shelby C. Anania, Eric B. Johnson, Jr,
and Ashley H. Kaiser, Members; Steve Walls, Town Manager; Charles (Chip) Koogle, Interim Town Manager; and
Sharon VanEmburgh, Town Attorney.
The meeting adjourned at 6:52 p.m.
Citizens Comments
Pat Fox, Encore Court, offered comments.
Appearances
a. Carol D’Agostino – Centreville Day Update
 Ms. D’Agostino stated that the 10th Annual Centreville Day was another success. She reported there
were 30 artisans and food vendors who participated in the event, 11 sponsors, 16 volunteers, and an
estimated 1,200 people attended.
 Ms. D’Agostino reported that she was pleased with the success of the event while also making it safe for
everyone involved.
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New Business
a. FY2023 Budget Timeline
 Ms. Luffman presented a draft budget timeline to the Council. She requested Council and staff review
the timeline and ensure it aligns with their schedules in order to finalize.
b. FY2021 Audit Update
 Ms. Luffman presented the following memo:
 Mr. Johnson referred to the Page 26 and the accounts receivables balance that was discussed. Ms.
Luffman stated that accounts receivables has been a priority since she began with the Town and they
have made great progress.
c. Architectural Services – Municipal Building
 Mr. Matthews presented the following memo:
 Mr. Kline confirmed that the architects will not only be looking at Pennsylvania Avenue when
developing a design for a building and that the design would be transferrable to any site.
 Mr. Johnson stated that this project was budgeted and only for the initial space needs assessment and
design. At this time, the Town Council has not budgeted funds to construct a new building.
 Ms. Anania made a motion to approve Murphy & Dittenhafer, Inc. for architectural services to conduct a
space needs assessment in the amount of $35,000. Ms. Kaiser seconded the motion, which passed
unanimously.
d. Engineering Services – Pumping Station
 Mr. Matthews presented the following memo:
 Mr. Kline asked if this study would preclude any further I&I studies for the rest of the year. Mr.
Matthews stated that it would not and a study will need to be done on the North Interceptor which runs
from Little Hut Drive through Turpins Farm.
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 Mr. Johnson made a motion to approve Davis, Bowen, & Friedel, Inc. for engineering services to
evaluate the South Interceptor in the amount of $35,000. Ms. Anania seconded the motion, which
passed unanimously.
e. Wharf Park Picnic Pavilions – Bid Consideration
 Mr. Matthews presented the following memo:
 Ms. Anania made a motion to award the contract to Green Site, LLC for the construction of three picnic
pavilions with cupolas and weather vanes at the Centreville Wharf Park at a price not to exceed
$129,300. Ms. Kaiser seconded the motion, which passed unanimously.
f. Emergency Generator Installations – Bid Consideration
 Mr. Matthews presented the following memo:
 Mr. Johnson requested a list of Town facilities that have generators and those that do not. Mr.
Matthews stated these two facilities should be the last to receive generators. There was some
discussion regarding Town Hall.
 Ms. Kaiser made a motion to award the bid to Barnes Electric, Inc. at the total price not to exceed
$14,900 for the installation of the generators at the DPW Shop and the North Brook Water Treatment
Plant. Mr. Johnson seconded the motion, which passed unanimously.
g. Heavy Duty Truck Purchase
 Mr. Matthews presented the following memo:
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 Mr. Johnson made a motion to approve the purchase of the RAM 5500 Heavy Duty Mechanics
Body Truck from Criswell Auto at the price not to exceed $92,340. Ms. Kaiser seconded the
motion, which passed unanimously.
Reports of Boards and Commissions
a. Maryland Municipal League
 Ms. Kaiser stated she had nothing to report but will be talking with MML about their legislative process.
b. Council of Governments
 Mr. Kiel was not in attendance.
c. Park Advisory Board
 Ms. Anania reported volunteers are needed for decorating the Town on Sunday, November 28, Noon at
the town square.
d. Economic Development
 Mr. Johnson stated that a white paper exercise was done with the residents of Symphony Village on
economic development. He reviewed some of the feedback received and stated that they will be doing
the same exercise in North Brook and then the middle of town and combine all comments.
e. Centreville Planning Commission
 Mr. Kline stated the previous night the Planning Commission held a work session for the Comprehensive
Plan. He encouraged all Council Members to look at the Plan as well as the County’s proposed
Comprehensive Plan that is now in a 60-day comment period. The County’s plan discusses the
intersection of 213 and 301, which the County has identified as commercial/industrial. By consensus,
the Council agreed to have Mr. Kline draft a letter to the County indicating that if they are going to allow
development at this intersection, then it should be annexed into Centreville and allow the Town to decide
how it should be developed.
Reports of Department Heads
a. Town Manager:
 Mr. Walls reported on the following:
 Weedon Street construction project is going very well. Water and sewer lines have been
installed and the contractor has started moving concrete curbs.
 Have been working on development projects and working with the new code enforcement
officer.
b. Chief of Police
 Chief Saboury presented the October 2021 statistical report for the benefit of Council, staff, and the
public.
 Chief Saboury reviewed the specific information that has been retrieved from the new speed trailer
such as speeds and traffic counts.
c. Town Clerk
 Ms. Brinkley reported that the Tree Lighting Ceremony will be held on Wednesday, December 1st on
the Courthouse Square. Santa will be in attendance in the Santa House and there will be cookies, hot
apple cider, and hot chocolate available. Also, the Christmas Parade is scheduled for Friday,
December 3rd beginning at 6:30 p.m. There are currently 60 entries for the parade.
Citizens Forum
No citizens offered comments.
Council Roundtable
 Ms. Kaiser wished everyone a Happy Thanksgiving and a Happy Hanukkah.
 Mr. Johnson wished everyone Happy Holidays.
 Ms. Anania wished everyone Happy Holidays.
 Mr. Kline thanked Mr. Matthews for his expedited service to get a tree removed. He reported that he
attended the ribbon cutting for SRC Tag & Title along with Ms. Kaiser. He thanked Ms. D’Agostino for
coordinating the event.
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Motion to Adjourn
There being no further business, Ms. Anania made a motion to adjourn the November 18, 2021 Town Council
meeting. Ms. Kaiser seconded the motion, which passed unanimously. The meeting adjourned at 8:13 p.m.
Respectfully submitted,
Carolyn M. Brinkley
Town Clerk
Council Action Items:
1. Approved the November 4, 2021 meeting minutes, as presented.
2. Approved Murphy & Dittenhafer, Inc. for architectural services to conduct a space needs assessment in the
amount of $35,000.
3. Approved Davis, Bowen, & Friedel, Inc. for engineering services to evaluate the South Interceptor in the
amount of $35,000.
4. Awarded the contract to Green Site, LLC for the construction of three picnic pavilions with cupolas and
weather vanes at the Centreville Wharf Park at a price not to exceed $129,300.
5. Awarded the bid to Barnes Electric, Inc. at the total price not to exceed $14,900 for the installation of the
generators at the DPW Shop and the North Brook Water Treatment Plant.
6. Approved the purchase of the RAM 5500 Heavy Duty Mechanics Body Truck from Criswell Auto at the
price not to exceed $92,340.
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