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Minutes June 23, 2022 · 5 page(s)

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Town Council of Centreville
June 23, 2022
7:00 p.m.
M I N U T E S
The June 23, 2022 Town Council meeting was called to order at 7:00 p.m. by President Steven K. Kline at the
Liberty Building located at 107 N. Liberty Street, 2nd floor meeting room. The following members and staff were
present: Steven K. Kline, President; Jeffrey D. Kiel, Vice President; Shelby C. Anania, Eric B. Johnson, Jr., and
Ashley H. Kaiser, Members; Sharon VanEmburgh, Town Attorney; Chris Jakubiak, Town Planner; Charles (Chip)
Koogle, Town Manager; Clifford (Kip) Matthews, Director of Public Works; Chief Joe Saboury, Centreville Police
Department; Krystel Ebaugh, Human Resources Manager; and Carolyn Brinkley, Town Clerk.
 Following the Pledge of Allegiance and a moment of silence, Ms. Kaiser made a motion to approve the June
2, 2022 meeting minutes, as presented. Ms. Anania seconded the motion, which passed unanimously.
Citizens Comments
Tim McCluskey, Watson Road, offered comments on the Carter Farm project.
Appearances
a. Carol D’Agostino, Main Street Improvement Program Grant Funding
 Ms. D’Agostino reported that she has received a grant through the Main Street Improvement Program in
the amount of $25,000.
 A portion of the grant will be used to promote businesses, preparing press releases and announcements
for business anniversaries.
Old Business
a. Ordinance 09-2022 – Carter Farm Growth Allocation - Discussion
 Mr. Johnson read Ordinance 09-2022 for the purpose of granting the application of Green Development,
Inc. for growth allocation under the provisions of the Centreville Town Code.
 There was discussion among the Council members that questions needed to be answered and Mr. Kline
stated that he was not prepared to move forward with the a first reading of the ordinance at this time.
 Ms. Kaiser stated that she was not interested in hearing from the developer at this time. Mr. Johnson
stated that he has asked the Council to provide a list of questions to the developer which has not been
provided.
 Mr. Kline stated the HOA information has a lot to take care of: streets, waster and sewer lines, trash
removal, snow removal, etc. and the Town is not getting any further information on the HOA fees. He
stated this was too important to rush.
 Mr. Jakubiak stated that the focus should be on public health and safety as it is in the best interest of the
Town. At this time, the Town Council has the greatest discretion regarding the project and if they were
to approve the Planned Unit Development (PUD) and Growth Allocation (GA), the project would have
to be strategically phased due to water and sewer allocations.
 Ms. VanEmburgh stated to the Council that they have the most discretion related to this project at this
time then they ever will.
 Mr. Kline asked who was supportive of public roads for the Carter Farm project. Mr. Kiel, Ms. Anania,
and Mr. Kline were in support of public roads; Ms. Kaiser was not in favor of public roads; and Mr.
Johnson did not comment.
 Mr. Kiel made a motion to table Ordinance 09-2022 until more questions can be answered. Mr. Johnson
seconded the motion.
 Mr. Jakubiak stated that the project would be required to go back to the conceptual phase based on
moving to public roads versus private roads.
 The motion passed unanimously to table Ordinance 09-2022.
 Ms. Rebecca Flora, The Remake Group, discussed variables that have been previous talked about
regarding the square footage of the commercial space and the completion of a traffic study.
 Mr. Kline asked Mr. Jakubiak if the Planning Commission determines the commercial portion of the
development. Mr. Jakubiak stated they will decide on the design of the commercial portion.
 Ms. VanEmburgh stated that once the growth allocation process is complete the PUD will still require
approval and then subdivision approval by the Planning Commission then it would come back to the
Town Council. The Town Council would then pass an ordinance to apply the zoning to the property and
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then approve the site plan. Growth allocation conditions would be incorporated into the Developers
Rights and Responsibilities (DRRA) and then would go back the Planning Commission. The final step
would be to approve allocations.
b. Part-Time Employee Benefits
 The following memo was presented for the Town Council’s consideration:
 Ms. Kaiser made a motion to approve health care coverage for permanent part-time employees working
20 hours or more per week with a premium cost share of 85/15 percent and encumber FY2022 remaining
expenses from the Main Street and Economic Development budgets to cover the cost for FY2023. The
motion passed with Ms. Kaiser, Mr. Kiel, Mr. Johnson and Ms. Anania voting for and Mr. Kline voting
against.
New Business
a. Public Works Purchase Request Follow-Up – Dump Truck
 Mr. Matthews presented the following memo:
 Mr. Kiel made a motion to approve the purchase of a Ford F450 dump truck from Apple Ford
Commercial Truck Sales in the amount of $66,400.
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b. Bulk Pick-Up Option for the Community – Discussion – Eric Johnson, Jr.
 Mr. Johnson stated he has received several comments from citizens as to why the Town does not provide
bulk pick-up services anymore.
 Mr. Matthews stated that it became very expensive and time consuming for staff to be able to maintain
the bulk pick-up service.
 Mr. Johnson suggested speaking to other vendors and maybe providing a bulk pick up service quarterly.
 Mr. Matthews discussed the current issue with the yard waste contractor. At this time, the RB Baker
where yard waste is taken, has a permit to accept limbs, branches, etc. but is now required to obtain an
additional permit for grass and leaves. Until that permit is obtained, the Town’s contractor is not able to
take leaves and grass there for dumping.
Reports of Boards and Commissions
a. Maryland Municipal League
 Ms. Kaiser reported the MML Summer Conference was held June 12th to June 15th
b. Economic Development
 Mr. Johnson reported that the 2nd full week in July will be the Fireside Chat on economic development.
He received permission to use the old court house and Linda Friday, President, QAC Chamber of
Commerce and Heather Tinelli, Director, QAC Economic & Tourism Development will be in
attendance. The date will be announced when it is finalized and will be held from 6:30 p.m. to 8:00 p.m.
c. Park Advisory Board
 The picnic tables and grills have arrived for the new picnic pavilions. Also, bulletin boards will be
purchased for each pavilion and new swings for 0-5 and 5-12 year old will be purchased for Millstream
Park and the Wharf Park.
d. Council of Governments
 Mr. Kiel reported the Council of Governments is in summer session and will not meet again until
September.
e. Centreville Planning Commission
 Mr. Kline reported that the Planning Commission is dedicated to the comprehensive plan update. They
are discussing in-fill lots which the Town currently has less than 900. Planning Commission is looking
at what this will look like if all built out.
 Mr. Kline encouraged citizens and Council members to attend the Planning Commission meetings on the
comprehensive plan.
Reports of Department Heads
o Town Manager:
 Mr. Koogle reported the following:
o Previously a citizen indicated the Town had incorrectly followed procedures when advertising for the
growth allocation ordinance with Carter Farm. Mr. Koogle stated that Chapter 170-31.8 was
incorrectly referenced and applies to critical area variances. The Town was under no obligation to
post the Carter Farm property for the public hearing.
o The footprint for the Police Department needs to be increased and they will be looking at the cost to
renovate the 2nd floor.
o Attended MML conference and went to several sessions as well as the Cabinet roundtable
discussions.
o Five hundred applications were received for earmark funding and 50 were moved forward to
appropriations. The Town’s application was moved forward to appropriations.
o The Maryland Department of the Environment (MDE) have not yet scored the applications.
 Need to amend the County’s master water and sewer plan
 Have to include the spray field options as priority funding areas (PFA)
 Have to update the Town and County Comprehensive plans showing an upgrade to 1 million
gallons per day.
 MDE stated to move forward with planning and design.
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 Met with Linda Friday, Director, QAC Chamber of Commerce and will be meeting with Heather Tinelli.
He reported that the Town is not extending the contract for the Economic Development Manager and
wants to use the salary funds in this budget for a second grant writer.
 Would like to hire a lobbyist in the fall. Ms. Kaiser stated an RFP should go out August/September at
the latest.
 Met with Columbia Southern University while at MML. If the Town were to sign up to be a partner,
they will discount tuition for employees and their families by 10% and include free books. There is no
cost to the Town.
b. Chief of Police:
 Chief Saboury reported the following:
o Provided activities for the month of May
o Speed trailer is currently located on Hope Road.
c. Town Attorney
 Ms. VanEmburgh reported that she is completing the ordinance to correct the inaccurate references in the
code. She will have this available for the July meeting.
d. Director of Public Works
 Mr. Matthews reported the following:
o Curb and sidewalk repairs have been completed which are repairs that needed to be done from
infrastructure work.
o The boom mower that was ordered in October was finally delivered.
o The RFP for water tower maintenance will be sent out. This will be for a new contract for all three
(3) water towers.
o Laser Drive is being extended and Mike Whitehill is inspecting daily because this road will be turned
over to the Town.
o A spec warehouse is being built behind Food Lion.
o The Consumer Confidence Report (CCR) has been completed and posted to the website and in the
newspaper.
o DPW staff assisted with the Drink Maryland event.
o Mr. Bob Davis, Code Enforcement Officer, is now enforcing the FOG (Fats, Oils, Grease) ordinance
o The inflow and infiltration (I&I) study is completed and the contractor is putting the data together for
review.
o Water meters were read this week.
e. Human Resources
 Ms. Ebaugh reported the following:
o Staffing – hired a new employee Tuesday, 3 candidates are in background check, and 2
water/wastewater interviews were held
o All renewals have been completed for insurance
o Working on getting employees registered for CDL classes
o Reviewing the personnel manual
o Developing new performance plans for employees
f. Town Clerk
 Ms. Brinkley reported the following:
o All boat slips have now been leased at the Wharf Park
o Attended MML and some good workshops. Networking was great this year
o Will be applying for the Rural Maryland grant to help cover some costs related to the wastewater
treatment plan upgrade.
o The painting at Town Hall is terrific. She thanked the Town Council for allowing staff to get this
done.
Citizens Comments
No citizen comments offered.
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Council Roundtable
 Mr. Kiel reported that paving will begin August/September by Maryland State Highway Administration from
Mill Stream to Rt. 301.
Motion to Adjourn
There being no further business, Mr. Kline made a motion to adjourn the June 23, 2022 Town Council meeting. Mr.
Kiel seconded the motion, which passed unanimously. The meeting adjourned at 9:05 p.m.
Respectfully submitted,
Carolyn M. Brinkley
Town Clerk
Council Action Items:
1. Approved the June 2, 2022 meeting minutes, as presented.
2. Mr. Kline asked who was supportive of public roads for the Carter Farm project. Mr. Kiel, Ms. Anania, and
Mr. Kline were in support of public roads; Ms. Kaiser was not in favor of public roads; and Mr. Johnson did
not comment.
3. Ordinance 09-2022 was tabled until more questions can be answered by the Carter Farm developers.
4. Approved health care coverage for permanent part-time employees working 20 hours or more per week with
a premium cost share of 85/15 percent and encumber FY2022 remaining expenses from the Main Street and
Economic Development budgets to cover the cost for FY2023.
5. Approved the purchase of a Ford F450 dump truck from Apple Ford Commercial Truck Sales in the amount
of $66,400.
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