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Minutes June 2, 2022 · 4 page(s)

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Town Council of Centreville
June 2, 2022
7:00 p.m.
M I N U T E S
The June 2, 2022 Town Council meeting was called to order at 7:00 p.m. by President Steven K. Kline at the Liberty
Building located at 107 N. Liberty Street, 2nd floor meeting room. The following members and staff were present:
Steven K. Kline, President; Jeffrey D. Kiel, Vice President; Ashley H. Kaiser, Member; Sharon VanEmburgh, Town
Attorney; Clifford (Kip) Matthews, Director of Public Works; Chief Joe Saboury, Centreville Police Department;
Karen Luffman, Finance Officer; Krystel Ebaugh, Human Resources Manager; Ashley Russ, Finance Specialist; and
Carolyn Brinkley, Town Clerk.
 Following the Pledge of Allegiance and a moment of silence, Ms. Kaiser made a motion to approve the May
19, 2022 meeting minutes, as presented. Mr. Kiel seconded the motion, which passed unanimously.
Citizens Comments
The following were written comments received via email: Carolyn Wapnick, Allen Street, Asheville, NC was in
favor of the Carter Farm project; Susan Liedlich, Corsica Street was in favor of the Carter Farm project; Steve
Layden, Windsor Avenue, discussed reducing the amount of growth allocation area for the Carter Farm project;
Susan Huffer, Corsica Street, was in favor of the Carter Farm project; Tim McCluskey, Watson Road, discussed
concerns related to the Carter Farm project; and Wendy Hubbert, 306B Chesterfield Avenue, discussed the
possibility of having an archeological study done on the Carter Farm property.
Appearances
a. Drug Free Coalition – Warren Wright
 Warren Wright, Linda Friday, and Tracy Wilson were present for the meeting to discuss the September
10th kick-off of QAC Goes Purple which will be held on the Courthouse green.
 Mr. Wright reported the Drug Free Coalition (DFC) will place bows on the parking meters and flags
around town to promote the event and bring awareness.
 By consensus, the Town Council gave permission for the QAC Goes Purple event on September 10th.
Old Business
a. Ordinance 07-2022 – Text Amendment – Convenience Stores – 2nd Reading
 Ms. Kaiser read Ordinance 07-2022 for the purpose of amending the Town of Centreville Zoning
Ordinance, which is Chapter 170 of the Town Code, to revise the definition of “Convenience Store” to
increase the allowable size from less than 2,000 square feet to a maximum of 5,500 square feet, and
provide the maximum square footage of a “Convenience Store” in the Central Business District (CBD)
shall remain at less than 2,000 square feet.
 Mr. Kline reported that an unfavorable recommendation was received by the Centreville Planning
Commission, citing it was not consistent with the Comprehensive Plan.
 Ms. Brinkley reported that she received a request from Mr. Joe Stevens, attorney for the applicant,
requesting the public hearing be rescheduled from the June 23rd date as he will be attending the QAC
Board of Appeals.
 Mr. Kline was not in favor of rescheduling the hearing. Ms. Kaiser and Mr. Kiel were in favor of
rescheduling the public hearing. Ms. Brinkley stated she will reschedule the public hearing for
Thursday, July 21st and relay that information to Mr. Stevens.
a. Ordinance 08-2022 FY2023 Budget – Second Reading
 Mr. Kline read Ordinance 08-2022 for the purpose of adopting a budget for the Town of Centreville for
Fiscal Year 2023.
 Mr. Kline made a motion to approve Ordinance 08-2022 for the adoption of the budget for Fiscal Year
2023, as presented. Ms. Kaiser seconded the motion, which passed unanimously.
b. Ordinance 09-2022 – Carter Farm Growth Allocation - Discussion
 Mr. Kline asked Ms. Kaiser and Mr. Kiel if the Council should discuss growth allocation or wait until a
full Council is present. Ms. Kaiser stated she was not in favor of tabling the discussion.
 Ms. Kaiser asked Ms. VanEmburgh about the suggestion to reduce the size of the growth allocation to
exclude the 5-acre farm portion of the development. Ms. VanEmburgh stated that in theory it could be
done. Mr. Kline asked if a limited development area (LDA) could be next to an intensely developed area
(IDA) and a 5-acre parcel within? Ms. VanEmburgh stated that yes, this could be done.
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 The Town Council discussed the dedication of the trail and buffer to the Town and all were in consensus
that this would take place and will be a stipulation placed on the developer.
 Mr. Kline asked the Council’s opinions on public or private ownership of the streets. Ms. Kaiser stated
she is not opposed to the current proposal of public and private streets. Mr. Kline and Mr. Kiel are both
in favor of the streets being public. The Council decided to table this discussion until the full Council is
in attendance.
 Ms. VanEmburgh stated that the Town Council could require the streets to be public however, this
decision needs to be made now because the Town does not want to put conditions on the developer after
the site plan has already gone before the Planning Commission for consideration.
 Ms. Flora stated that staff had indicated earlier in the process that they were in favor of private streets.
Ms. Brinkley reported that the Technical Advisory Committee (TAC) was in favor of all public or all
private, not a combination as this is difficult for staff to manage.
 Mr. Kline stated he does not feel as though private streets will work for the financial well-being of
Centreville. He is concerned over the $780 per year HOA fee proposed.
 Mr. Sota stated they are consulting with an HOA management company to discuss replacement reserve
and 20-year accumulation figures.
 Ms. Kaiser stated she is greatly concerned about the second-generation buyers in this development.
 There was discussion regarding the size and placement of the proposed commercial space and the
placement on Chesterfield Avenue. Ms. VanEmburgh stated that stipulations on this could become a
part of the growth allocation or could come in later in the process. Ms. Kaiser and Mr. Kiel stated they
were not in favor of putting stipulations on the commercial space at this time.
 The Council were all in favor of a fully renewed traffic study to include Liberty and Commerce Streets,
Broadway, Chesterfield Avenue, Watson Road, Corsica Neck Road, and any others that feel would be
impacted by this development.
 Mr. Sota stated that he has authorized the completion of a new traffic study. Ms. Flora requested that the
Council allow the study to continue and not stop the process to wait for information. Ms. Kaiser stated
she was in favor of the process continuing to move forward while waiting for traffic study results.
 Mr. Kline discussed the public comment regarding an archeological study. Ms. Flora reported, in her
past experience, it is best to not disturb anything below the plow line and to leave it alone.
 Mr. Sota reported the State has a list of archeological sites and the Carter Farm property is not one of
them listed.
 There was discussion about the condition of the Carter Farmhouse based on citizen comments. Ms.
Kaiser stated she is not comfortable asking the developer to rehabilitate the farm house when they do not
own the property. She feels the current property owner should be responsible for the maintenance. Mr.
Kiel agreed.
 Ms. VanEmburgh stated she needed direction from the Council on conditions for the growth allocation.
The following was discussed:
o Public ownership of the buffer and trail
o Complete a new traffic study
o Marketability study and HOA fees
o Farmhouse will not be a condition
o Road stub for the Board of Education property
 Mr. Sota requested the reservation of two access strips of land from the private residences to the water
for kayaks. By consensus, the Town Council stated they would keep the entire trail and buffer public.
Ms. VanEmburgh suggested that the Town could lease space to allow racks to store kayaks.
 There was discussion regarding the percentage of build out required in the Planned Unit Development
(PUD) before commercial space could begin. Ms. VanEmburgh and Mr. Showalter will review the
language and discuss.
 Mr. Kline discussed the specific language in the growth allocation to define substantial completion to
include sewer, public and private streets, trail and the interior perimeter trail.
 The Town Council were in agreement to hold the first reading of Ordinance 09-2022 as long as the
findings of fact were prepared and included.
 Mr. Sota asked about sewer allocations. Mr. Kline stated the Council will defer that decision until after
information from the State is received about the amount of funding available for the wastewater
treatment plant upgrade.
Reports of Boards and Commissions
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a. Maryland Municipal League
 Ms. Kaiser reported the MML Summer Conference will be held June 12th to June 15th.
b. Council of Governments
 Mr. Kiel reported the Council of Governments is in summer session and will not meet again until
September.
c. Centreville Planning Commission
 Mr. Kline reported that the Planning Commission is continuing with the Community Plan updates.
Reports of Department Heads
o Town Manager:
 Ms. Brinkley reported the following:
o Code enforcement worked on ten cases for the month of May with three still remaining open.
o A letter of interest was submitted to the Rural Maryland Economic Development Fund to request
funding for portions of the WWTP upgrade that would not be funded by the State.
o A part-time employee has requested the Council’s consideration of offering benefits for part-time
employees. This will be added to the June 23rd agenda for discussion.
o A grant writer, from Maryland, has been offered the contract for the Town. Staff are anxious to
begin working with him.
b. Chief of Police:
 Chief Saboury reported the following:
o Some officers attended a training on de-escalation techniques and a child first safety training.
o Will be presenting his recommendation for Phase 2 of the 2-hour parking at the June 23rd meeting.
c. Finance Officer
 Ms. Luffman reported the following:
o Twenty-eight days remain in the 2022 fiscal year
o June 10th is the kick-off meeting for the upcoming audit
d. Director of Public Works
 Mr. Matthews reported the following:
o Three Utility Workers submitted resignations this week. Staffing is currently down 5 employees in
the Streets Department and 2 employees in the Water/Wastewater Department.
o A new Utility Worker will begin on June 7th.
o Mr. Koogle will be discussing competitive salaries with the Council upon his return.
e. Human Resources
 Ms. Ebaugh reported the following:
o Working with the Workforce Initiative at Chesapeake College to sign up Public Works employees
for CDL training. Classes will begin in August.
o Continue with open enrollment and plan renewal documents.
f. Town Clerk
 Ms. Brinkley reported the following:
o The Town’s fireworks vendor has contacted the Town to indicate they are not able to provide
fireworks this year due to a product shortage. She has contacted another vendor and they were not
able to provide fireworks either but she is waiting for a contact from the County. After some
discussion, the Town Council agreed if a fireworks vendor could not be found, the entire event
would be cancelled.
o Ms. D’Agostino has been awarded a $25,000 grant through the Main Street Improvement Program.
She will be reporting at the June 23rd meeting what she will be funding with this grant.
Citizens Comments
Kara Voight, Front Street, offered comments on the increased activity at the Wharf Park. Mr. Kline also discussed
the importance of everyone recruiting for Planning Commission Members. There are two vacant alternate positions
and one full member position open.
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Council Roundtable
 Ms. Kaiser reported that First Friday will take place the following evening and there will be a food truck,
face painter, and games. She thanked the Centreville Police Department and the Department of Public
Works for their support of this event.
 Mr. Kiel had nothing to report.
 Mr. Kline had nothing to report.
Motion to Adjourn
There being no further business, Mr. Kiel made a motion to adjourn the June 10, 2022 Town Council meeting. Ms.
Kaiser seconded the motion, which passed unanimously. The meeting adjourned at 9:05 p.m.
Respectfully submitted,
Carolyn M. Brinkley
Town Clerk
Council Action Items:
1. Approved the May 19, 2022 meeting minutes, as presented.
2. By consensus, the Town Council gave permission for the QAC Goes Purple event on September 10th.
3. Rescheduled the public hearing for Thursday, July 21st for Ordinance 07-2022.
4. Approved Ordinance 08-2022 for the purpose of adopting a budget for the Town of Centreville for Fiscal
Year 2023.
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