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2024-09-19 tc-minutes 1.pdf

Minutes September 19, 2024 · 6 page(s)

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Town Council of Centreville
September 19, 2024
7:00 p.m.
M I N U T ES
The September 5, 2024, Town Council meeting was called to order at 7:00 p.m. by Vice President Eric B. Johnson, Jr.
at the Liberty Building located at 107 North Liberty Street, 2nd floor meeting room. The following members and staff
were present: Eric B. Johnson, Jr., Vice President, Daniel B. Worth, Jim A. Beauchamp, and Jeffrey D. Kiel,
Members; Carolyn M. Brinkley, Town Manager; Karen Luffman, Finance Officer; Sharon VanEmburgh, Town
Attorney; Clifford “Kip” Matthews, Director of Public Works; Lt. Charles Larrimore, Centreville Police Department;
and Gaye Adams, Town Clerk.
• Following the Pledge of Allegiance, and with no objections to the proposed agenda, Mr. Worth made a
motion to approve the September 5, 2024, Town Council meeting minutes. Mr. Beauchamp seconded
the motion, which passed unanimously.
Citizens Forum
No citizens offered comments.
Appearances
a. Mary Margret Goodwin- 250th Birthday preparations
• Ms. Goodwin presented her ambitious 250th Birthday Plan which includes the follow:
o All historical information shall be turned into a book which shall be sold to help fund Town
projects.
o A property-by-property history of Centreville and Centreville’s historical importance in the
wars that shaped America.
o Turn the cemetery into a museum, expand on the history of the Wharf showing details on
the Wharf’s trade importance, and sending food to Valley Forge.
o Showcasing the history of the Town’s trains, fire department, schools and post office.
o All culminating in a very long parade into the town and to the Wharf.
• More information will be posted to Facebook and the link will be on the home page of the Town’s
Website.
Public Hearing
a. Ordinance 08-2024- Temporary Moratorium – Sponsored by Council Member Worth
• The public hearing for Ordinance 08-2024 for the purpose of adopting a temporary moratorium on the
application for, approval of, construction of, expansion of, processing of, or issuance of building permits
for any subdivision, site plan, or building permit application for any residential or mixed-use project where
the anticipated equivalent dwelling units (EDUs) exceed seven (7) EDUs for the total project pending
consideration and adoption of revised Zoning Ordinance provisions as the Town Council may consider
advisable and to adopt an updated Capacity Management Plan and Sewer Allocation Policy was called to
order at 7:26pm.
• Mr. Johnson asked Ms. VanEmburgh to provide background on Ordinance 08-2024.
• Ms. VanEmburgh clarified that Ordinance 08-2024 establishes a 6-month moratorium, allowing the
Planning Commission time to work on changes to the code and define the concept of what a complete
neighborhood is. This moratorium does not apply to commercial or industrial. At the same time, it affords
the Planning Commission time to revise the Capacity Management Plan and Sewer Allocation Policy.
• Mr. Johnson called Ms. Adams to provide evidence of public notice of the hearing.
• Ms. Adams presented the certification of publication, that Ordinance 08-2024 was published in the Bay
Times Record Observer.
• Mr. Johnsons asked for anyone in favor and then opposing Ordinance 08-2024. There being none, Mr.
Johnson asked for a motion to adjourn the public hearing. Mr. Beauchamp so moved, and Mr. Worth
seconded the motion which passed unanimously.
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• The public hearing for Ordinance 08-2024 adjouned at 7:30 p.m.
b. Ordinance 09-2024 - Cannabis Provisions –Sponsored by Council Member Worth
• The public hearing for Ordinance 09-2024 for the purpose of amending the Town of Centreville Zoning
Ordinance, which is Chapter 170 of the Town Code, to update the cannabis provisions in order to
administer and enforce the Town’s Zoning Ordinance more effectively was called to order at 7:30 p.m.
• Mr. Johnson asked Ms. VanEmburgh to provide background on Ordinance 09-2024.
• Ms. VanEmburgh clarified that the state has updated the recreational provisions, and this Ordinance brings
the Town into compliance with the new state law. It removes the reference to medical and makes the
setbacks match the state law.
• This language also expands the ability to for a licensed dispensary in the C2 and C3 districts and bans
smoking lounges in all zoning districts
• Mr. Johnson called Ms. Adams to provide evidence of public notice of the hearing.
• Ms. Adams presented the certification of publication, that Ordinance 09-2024 was published in the Bay
Times Record Observer.
• Mr. Johnsons asked for anyone in favor and then opposing Ordinance 09-2024. There being none, Mr.
Johnson asked for a motion to adjourn the public hearing. Mr. Kiel so moved, and Mr. Worth seconded the
motion which passed unanimously.
• The public hearing for Ordinance 09-2024 adjourned at 7:33pm
Consent Agenda- Ordinance 08-2024- Temporary Moratorium and Ordinance 09-2024- Cannabis Provisions
• Mr. Johnson clarified how a consent agenda works: The Town Council may take one vote to act on all
items on the Consent Agenda or may remove items for further discussion. Items not removed from the
Consent Agenda will be considered in one motion. Items removed for clarification or discussion by the
Council will be acted on as appropriate.
• Mr. Beauchamp moved to approve the consent agenda as presented, Mr. Worth seconded the motion.
• Mr. Johnson asked for any discussion, there being none, Mr. Johnson called for a roll call vote.
Council Member Yes No Abstain Absent
Council Member Beauchamp X
Vice President Johnson X
President Kaiser X
Council Member Worth X
Council Member Kiel X
New Business
a. Ordinance 10-2024 – Budget Amendment – First Reading – Council President
• Ms. Luffman, provided background on Ordinance 10-2024 and the following memo:
As of June 30th, the Town completed the end-year mark of Fiscal Year (FY) 2024. At this time,
departments should be at or around 100% of budget spent. The following is information to further explain
certain line items:
• GF Revenue – 109% received ($557,404 above estimated budget) – The differences are in Local income
tax and Public Utility Tax.
• A70 – 104% spent ($3,665 overspent) –There was an increase in MDIA fees.
• A81 – 109% spent ($4,863 overspent) – Unexpected purchase of HVAC for unit in 105N Liberty.
• H40 – 167% spent ($26,794 overspent) 212% received ($32,665 extra received) – The overage in
expenses is based on a Main Street Improvement Grant not budgeted for.
• EF Revenue – 103% received ($93,766 above estimated budget) – The differences are in investment
earnings and water revenue.
• 7-C21 – 102% spent ($19,200 overspent) -The over-spend in this was based on electricity charges
increasing after budget.
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R e v e n u e
G e n e ra l F u n d
E n te rp ris e F u n d
E x p e n s e s
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C 1 1 (S tre e ts )
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D 1 0 (P a rk s )
H 4 0 (M a in s tre e t)
H 6 0 (C e m e te ry )
H 9 0 (W a te rs h e d )
7 -C 2 1 (S e w e r)
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A m e n d m e n t
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• 7-C24 – 104% spent ($39,461 overspent) – Shipment of 200 water meters came in 9 months earlier than
anticipated. 120 Water invoices are included in this department and are covered by a grant. Meter
Installation contracted to VEPO to install meters in large quantities.
• 7-C25 – 132% spent ($18,969 overspent) – Aging infrastructure and repairs that needed to be fixed.
• Total General Fund Budget Amendment - $35,322
• Total Enterprise Fund Budget Amendment - $77,630
• Mr. Beauchamp made a comment to encourage Council members to look at the numbers not highlighted as
it shows how the town underspent. The unexpected funds will fall to general fund and Mr. Beachamp is
confident that those will be used appropriately.
• Ms. Brinkley clarified this is a first reading with the second reading on the October 3rd meeting. The
October 17th meeting is the Reorganization meeting so no other business is on that agenda, therefore the
Public Hearing will be November 7th, 2024.
b. Ordinance 11-2024 – Sidewalks- First Reading – Council President
• Mr. Johnson asked Ms. VanEmburgh for background information.
• Ms. VanEmburgh explained that she had sent a memo detailing a few items that needed to be cleaned up
within our code. Specifically creating an Ordinance giving the Town protection to have the ability to
repair, complete and maintain sidewalks. Language was also added to incorporate a universal snow
removal policy.
• Mr. Johnson had a few changes to the wording of the Ordinance specifically Section 134-1 number two
removing “in” the street to “on” the street and Section 134-6 adding in the italicized section “state” to the
sentence “town which abuts a Town or “state” street”.
• Mr. Worth mentioned Section 134-5 should be in a zoning ordinance and subdivision regulations. Most
older properties would not meet those technical specifications regarding sidewalks, so the Board of
Appeals is still how they would resolve any issues. Eventually sidewalk specifications will need to be
added to zoning.
c. Annexation & Public Facilities Agreement – Council President
• Ms. VanEmburgh provided background on the agreement.
• At the September 5, 2025, meeting the Council approved Resolution 14-2024 for the Annexation of
Providence at Centreville. The Annexation and Public Facilities agreement was received without proper
time to review,.
• Mr. Beauchamp anticipates a Developer’s Rights and Responsibilities Agreement (DRRA) to follow, and
Ms. VanEmburgh agreed.
• Mr. Beauchamp moved to approve the Annexation and Public Facilities agreement, Mr. Worth seconded
the motion, there being no discussion Mr. Johnson called a Roll Call Vote.
Council Member Yes No Abstain Absent

Council Member Beauchamp X
Vice President Johnson X
President Kaiser X
Council Member Worth X
Council Member Kiel X
d. South Pump Station Update & Repair Request – Clifford Matthews, Director of Public Works
• Mr. Matthews provided the following memo:
• Mr. Kiel asked what a warranty was for a new pump vs a rebuilt pump. Mr. Matthews commented that the
warranty is one year for both.
• Mr. Worth asked what the expected life expectancy on a pump is. Mr. Matthews commented that it depends on
use. A pump removing more sand and sediment will not last as long as one that does not.
• Mr. Johnson asked for a motion to approve the repair, Mr. Kiel made the motion to approve the purchase of
the Hills Industrial job estimate for submersible pump repair at a cost not to exceed $33,85.33.
• diMr. Beachamp asked for an amendment to indicate “repair” instead of “purchase” as purchase denotes
buying a new pump. There being no objections to the amendment, Mr. Johnson asked for any discussion, there
being none, Mr. Worth seconded the motion which passed unanimously.
Reports of Boards and Commissions
• Maryland Municipal League
• MML is now accepting registration to the Winter Conference.
• Council of Governments
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• Mr. Kiel stated Todd Mohn spoke of the regional landfill that was supposed to be in Queen Annes County,
which will now stay in Caroline County until 2042. The County has until 2028 to decide when the landfill
does come back and whether to continue at Harper Road or come up with a new location.
• The County wants to ensure our trash contractor is going to the regional landfill. Mr. Matthews confirmed
that the contract stipulates them to do so.
• ARPA money must be spent by December 31
• Queenstown- Looking to have Cannabis growing farm off Cherry Lane. They currently have a one-acre
greenhouse.
• Commissioner Jack Wilson stated the language for accessory dwelling units has not been completed at this
time and they are still working on it.
• Park Advisory Board
• Ms. Brinkley informed the Council that the Fishing Derby was well attended, and the winners of the derby
will be awarded their trophies at the October 3rd Meeting.
• Planning Commission
• Mr. Worth reported the following:
• The Planning Commission met Wednesday September 18th and discussed a land use map amendment
that was included in the comprehensive plan. It will now go the State for a 60-day review, then a
public hearing, and then changes to the zoning map.
• Three Planning Commission members were interested in attending a State Planning Conference;
however, our budget does not support that.
• Mr. Worth requested a budget increase to attend these events in next years budget.
• Ms. Brinkley stated she would work with Ms. Luffman to find the funds if necessary.
• Mr. Beauchamp made a motion to amend the budget on an emergency basis to provide up to $1000
per Planning Commission member to attend the conference.
• Mr. Worth seconded the motion, which passed unanimously.
Reports Department Heads
a. Town Manager
• Ms. Brinkley reported the following:
• Attended a conference on Flood Plain Management- the training was excellent
• Just a reminder that the Oct. 7th election has been cancelled.
• Staff are working on various development projects.
• The new amended Tree List has been approved.
• Mr. Johnson asked when the detention center will move? Ms. Brinkley stated there has been no
mention of the timeline and she will follow up.
b. Chief of Police
• Lt. Larrimore presented the August monthly report:
o Small increase in traffic citations, Motor Vehicle warnings, and safety repairs. The
increase was due to school being back in and increased traffic.
o In August National Night was a huge success. Thank you to Laura Anthony and her
husband for getting that set up.
o Working with Lexipol to update manuals and policies
o Mr. Johnson pointed out no juvenile arrests for August.
c. Director of Public Works
• The Neptune portal is operational, allowing customers to track their water usage.
• On Sunday September 22nd at Conquest Beach, staff will be on hand for Corsica River Day, from
12-3 p.m. They will be discussing Scoop the Poop, phragmites program, and the wastewater
treatment plant upgrade. There will be raffles and giveaways.
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Citizen Comments
No citizen comments
Council Roundtable
• Mr. Kiel mentioned there is a camper on a lot in town and someone is living in this camper.
• Mr. Dan Tabler on October 7 and Ms. Ruth Tabler on October 26th turns 100 years old. On October 13th
Goodwill Fire Company will hold a parade for them and asked for a proclamation.
• Mr. Worth wanted to know if there should be another officer defined on the Council. In the event the
President and Vice President are not available for a meeting the Council will decide who will run the
meeting among those members present.
• Mr. Worth also wants to discuss at a future meeting murals in the historic district. He stated regulations
and guidelines should be established.
• Mr. Johnson asked the Council if they wanted to discuss at a future meeting creating guidelines.
• Mr. Beachamp asked Ms. VanEmburgh how to start creating the ordinance. Ms. VanEmburgh stated it
would be advised for staff to investigate other ordinances and report back to the Council at the next
meeting. Mr. Beauchamps moved to start the mural ordinance process; Mr. Worth seconded the motion,
which passed unanimously.
• Mr. Johnson asked if Delmarva Power could get something in writing from DPW on what poles can be
used and formal communication from the Hometown Heroes’ installers to Delmarva Power and the Town
on their exact role. Mr. Matthews stated he will get the pole numbers from the Hometown Heroes
individuals and the Town will submit them to Delmarva Power.
Motion to Adjourn
Mr. Beauchamp made a motion to adjourn the September 19, 2024, Town Council meeting. Mr. Worth seconded the
motion. The meeting was adjourned at 8:17 p.m.
Respectfully submitted,
R. Gaye Adams
Town Clerk
Council Action Items:
1. Approved the meeting minutes from September 5, 2024.
2. Approved Ordinance 08-2024 – Temporary Moratorium.
3. Approved Ordinance 09-2024 – Cannabis Provisions.
4. Approved Annexation & Public Facilities Agreement for Providence at Centreville.
5. Approved South Pump Station pump repair.
6. Approved a budget amendment to allow the Planning Commission to use $1000 per member for State
Planning conference.
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